Forms & Lead Capture
Forms & Lead Capture
Fillout : Datenschutz, & EU Alternatives
Fillout is subject to US law (CLOUD Act / FISA 702). GDPR-compliant use is only possible with a valid DPA, Standard Contractual Clauses (SCCs) and a Transfer Impact Assessment (TIA). For sensitive data, an EU alternative is the more robust choice.
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Is Fillout GDPR compliant?
Fillout is subject to US law (CLOUD Act / FISA 702). GDPR-compliant use is only possible with a valid DPA, Standard Contractual Clauses (SCCs) and a Transfer Impact Assessment (TIA). For sensitive data, an EU alternative is the more robust choice.
Vendor Profile
Who is the contractual partner?
Sovereignty Level: Level 0 of 4
US-Anbieter, US-Server. Voller CLOUD-Act-Zugriff. Bei jedem Schrems-Urteil fällt das Tool um.
- Level0
- Level1
- Level2
- Level3
- Level4
The five levels, from US-SaaS (Level 0) to fully sovereign (Level 4), we explain in detail here.
Contract & Subprocessor Chain
- 1.Fillout, Inc. (US, San Francisco CA)
- 2.AWS US (Subprozessor)
Even if the main provider is based in the EU, a US subprocessor in this chain can trigger a third-country transfer. This is the core pitfall of .
Data Categories
What data does Fillout process?
In typical use, the following data categories arise. Which ones are relevant for you depends on your setup and scope of use.
- All form inputs (name, email, company, role)
- Branching logic answers
- File uploads (CVs, briefs, documents)
- IP address and browser fingerprint
Data Subjects
Who is affected by the processing?
Under Art. 30 GDPR, you must document the categories of data subjects per processing activity. In typical use, these include:
- Anyone submitting a form on your website
- For career forms: applicants with CVs and personal data
- For contact forms: prospects and existing customers
Concrete Impact
What does this mean in practice?
Lead data including sensitive fields (industry, revenue, pain points) are stored with a provider under US law. CV uploads from career forms would also be affected.
Note: This is a risk description, not a specific incident. Whether access occurred in your case depends on many factors. What can be documented: the risk must be named in your TIA and mitigated with additional measures.
meetergo Recommendation
Fillout durch meetergo ersetzen
Fillout ist ein US-Anbieter; Formular- und Buchungsdaten gelangen in den US-Rechtsraum. meetergo bietet denselben Leistungsumfang (Intake-Formulare, Terminbuchung, Routing) DSGVO-konform auf Frankfurter Servern.
Drop-in-Ersatz: Formular-URLs einfach tauschen.
Time-to-Value: Migration in ~1 Werktag
GDPR-compliant providers
EU alternatives to Fillout
Providers based in the EU or EEA. No third-country transfer, simpler DPA situation, TIA generally not required. meetergo fully covers the core workflow.
meetergo
🇩🇪RecommendedFormulare, CRM und Terminbuchung in einer Plattform: DSGVO-fertig, mit 1-Klick-Import aus Typeform.
Switch in ~14 days
AidaForm
🇩🇪Deutscher Form- und Survey-Builder.
B-Engaged
🇸🇪Employee engagement surveys from Sweden.
CrowdInsights
🇩🇪Civic tech platform for municipal participation.
Crowdtech
🇳🇱Crowdtech ist ein Online-Umfragetool aus den Niederlanden. Es ermöglicht die Erstellung von mobilfreundlichen, intuitiven und visuell ansprechenden Online-Diensten für die quantitative Marktforschung in 20 Sprachen.
Customerly
🇮🇪Customer support and survey suite from Ireland.
Migration Plan
How to migrate away from Fillout
The following steps are the typical path for this tool category. Order and time required depend on your specific setup.
- 1
Transfer form structure (fields, branching)
- 2
Configure submission endpoints (webhooks, CRM sync)
- 3
Migrate existing data via export/import
- 4
Replace embed snippets on the website
We help with migration planning at no cost: 30 minutes with a data protection specialist to prioritise and define a migration sprint. Book appointment
Frequently Asked Questions
Fillout & Privacy: FAQ
Is Fillout GDPR-compliant?
Is Fillout GDPR-compliant?
Who is the contractual partner for Fillout?
Who is the contractual partner for Fillout?
What EU alternatives are there to Fillout?
What EU alternatives are there to Fillout?
Where is Fillout data stored?
Where is Fillout data stored?
What does the CLOUD Act mean for Fillout users?
What does the CLOUD Act mean for Fillout users?
Do I need a TIA for Fillout?
Do I need a TIA for Fillout?
How much effort is involved in switching away from Fillout?
How much effort is involved in switching away from Fillout?
Related Vendors
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Next Step
Which tools are running on your website?
60 seconds, no login: the Sovereignty Scan shows all detected vendors with jurisdiction, risk, and matching EU alternatives.
Note
Risiko-Indikator, keine Rechtsberatung.
Der Sovereignty Scan wertet öffentlich erreichbare Signale aus (HTML der Startseite und Rechtsseiten, DNS-, MX-, SPF- und ASN-Daten) und vergleicht sie mit unserer Datenbank von ca. 3.000 Anbietern. Die Zuordnung von Tool zu Eigentümer und Jurisdiktion basiert auf öffentlichen Quellen (Impressum, Datenschutzerklärung, Wappalyzer, RIPE/ARIN-Registrierungen) und ist als Erstindikation zum Stichtag der Auswertung gedacht, nicht als rechtsverbindliche Bewertung.
Die Note A–E ist ein Risiko-Indikator, kein DSGVO-Konformitätsurteil. Für eine konkrete DSGVO-Bewertung, insbesondere für Auftragsverarbeitungsverträge (AVV/DPA), Standardvertragsklauseln (SCC) und Transfer Impact Assessments (TIA), wenden Sie sich bitte an Ihren Datenschutzbeauftragten oder eine externe Rechtsberatung. meetergo trifft keine Aussage darüber, ob ein konkreter Anbieter in einem konkreten Anwendungsfall DSGVO-konform eingesetzt werden kann.
Korrektur & Stellungnahme: Wenn Sie Domain-Inhaber, Datenschutzbeauftragter oder Pressestelle der bewerteten Domain sind und die hier gezeigten Signale nicht Ihrer aktuellen Tool-Konfiguration entsprechen, nehmen wir Korrekturen auf und passen die Anzeige nach Prüfung umgehend an.